DOT Vehicle Maintenance and Repair

Improving Your Company's Compliance With DOT/FMCSA.

DOT Vehicle Maintenance and Repair | DOT Compliance | Steve Talkington Consulting

Inspection Repair and Maintenance

A driver must know how to complete a driver vehicle inspection report (DVIR) and a company needs to know the importance of these inspections. A company must also perform routine scheduled maintenance and know when the next service is due at all times. A company needs to have maintenance and repair records and the federal annual inspection on each vehicle in its fleet.

What is a Driver Vehicle Inspection Report?

DVIR’s are the most misunderstood items that a driver and company are responsible for. A driver must know how to complete a pre-trip and post trip inspection each day they drive a commercial motor vehicle. A pre-trip and post-trip inspection at least should cover checking all of the lights, checking the horn, mirrors, air loss rate, low air warning, parking brakes, service brakes, windshield wipers and fluid,coupling devices, steering mechanism, wheels, rims, tires and safety equipment.

Why must a Driver Vehicle Inspection Report be done?

Dozens if not hundreds of violations could be prevented if a driver would take the time to walk around their CMV prior to starting their day. High Safety Measurement System scores (SMS) is a direct result of poor pre-trip and post trip inspections.

A huge liability rests on a company that does not have their drivers inspect the vehicles prior to and after each shift of driving. A larger liability on a company exists when a reported defect by a driver to a company is ignored.

At the moment the only DVIR that needs to be recorded is a post trip inspection when a defect is found. This report must be handed over to the company so that it can be repaired. The written post trip report must be retained for a period of 90 days. There are three signatures required on a DVIR when a defect is found. The driver that finds the defect must note the violation and sign the DVIR, the mechanic or person that repairs the defect must sign the DVIR stating the repair was made, and the next driver that drives the vehicle must verify the defect is repaired and sign the DVIR. The DVIR must be routed to the main office and files for 90 days.

How do I fill out a Driver Vehicle Inspection Report?

DVIR’s can be reported on an ELD, and mechanics must have access to the system to indicate a repair was made, and the next person that drives must e-sign the DVIR.

Not having properly executed DVIR’s during a compliance review is very costly in civil penalties.

Routine preventative maintenance must be recorded in a way that at a glance someone in the office can tell when a particular vehicle is due service. Service at the minimum would show lubrication, oil change and any other item you care to inspect during a service interval. We recommend that each time a vehicle is serviced it includes a brake check where all air brake